I prepare the sketchbooks by sticking information on the front of it. There is an example here. I put a shortened link to their portfolio Google Site as this contains all of the research they have done for their projects. It is much smoother sending the research this way as I used to have to print it all and that was ridiculous.
I used Bitly this year because if you make an account, you can personalise the links instead of them being a random selection of letters and numbers.
An example is here:-
School - Tamaki College
No - 57
Level 1 DVC Project Links
Name - Kayle XXX
NSN - XXXXXXXX
Link to site
(Please ensure to type capitals and small letters when entering the url address)
Another difference is that I don't have to email or fax the check lists through. They go into a bright yellow bag so it is easy to see in the posting bags with all the projects.
It had a sign on the bag saying that it was degradable. While I appreciate them starting to use degradable plastic, I think it should last for the life of the job it has to do. This is the state of it when it arrived!